It is almost hard to believe but here we are already into February with the Super Bowl behind us and the Olympics are about to begin. As we enter February there are a few key dates for small business owners to keep in mind. If these apply to you, be sure to mark Feb. 10, 17 and 28 on your calendar.

February Calendar ( File form dates )
FEBRUARY 10
Non-Payroll Taxes: File Form 945

Report income tax withheld for 2013 on all non-payroll items. (The Feb. 10 due date applies only if you deposited the tax for the year in full and on time.)

Social Security, Medicare and Withheld Income Tax: File For 941

Report for the fourth quarter of 2013. (The Feb. 10 due date only applies if you deposited the tax for the quarter in full and on time.)

Certain Small Employers: File Form 944

Report Social Security and Medicare taxes and withheld income tax for 2013. (This due date applies only if you deposited the tax for the year in full and on time.)

Federal Unemployment Tax: File Form 940

Report for 2013. (This due date applies only if you deposited the tax for the year in full and on time.)

FEBRUARY 17
Social Security, Medicare and Withheld Income Tax

If the monthly deposit rule applies; deposit the tax for payments in January.

Non-Payroll Withholding
If the monthly deposit rule applies; deposit the tax for payments in January.

All Employers
This is the date to start withholding income tax from the pay of any employee who claimed exemption from withholding in 2013, but did not give you a new Form W-4 to continue the exemption this year.

FEBRUARY 28
Informational Returns Filing Due: Form 1099 and 1096

File information returns and transmittal forms for qualifying payments you made during 2013. Note that there are more than a dozen different 1099 Forms each for a different type of payment so make sure to select the correct form. These forms are used to notify the government of forms issued to service providers and others.

If you file the forms electronically, your due date for filing them with the IRS will be extended to March 31.

All Employers: File Form W-3, Copy A of Forms W-2
File Transmittal of Wage and Tax Statements (W-3), along with Copy A of all the Forms W-2 you issued for 2013. Electronic filers of Forms W-2 have until March 31 to file them with the SSA.

Large Food and Beverage Establishment Employers: File Form 8027

Employer’s Annual Information Return of Tip Income and Allocated Tips. This form is used by large food or beverage establishments. There are a couple of special notes about this form; if you own more than one establishment, you must file Form 8027 for each one. There may be more than one establishment (business activity providing food or beverages) operating within a single building, and, if gross receipts are recorded separately, each activity is required to file a Form 8027. Use Form 8027-T, Transmittal of Employer’s Annual Information Return of Tip Income and Allocated Tips, to summarize and transmit Forms 8027 if you have more than one establishment. If you file Forms 8027 electronically, your due date for filing them with the IRS will be extended to March 31.

If you have any questions about dates or Forms, contact me. I’m happy to help.

Randy Randy J. Elder, CPA, P.C.

With nearly three decades of professional experience in public accounting, Randy provides his tax and accounting expertise to new and small businesses in a casual and friendly environment. Before founding Randy J. Elder, CPA, P.C., he held various positions with an international accounting firm, and with regional and local CPA firms. Randy earned his Arizona CPA license in 1988, and holds a Bachelor of Science degree in Accountancy from Northern Arizona University.

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